Volunteer Roles

Our troop has a great wealth of talented parents and other volunteers who helps us deliver an outstanding experience for scouts and their families.

Each family is required to perform a volunteer job as part of their membership in Troop 149.  We do our best to match people with jobs they prefer, but we can't guarantee that outcome. We update the assignments quarterly as new events or programs are added or dropped from the troop calendar.

If you have questions or suggestions about volunteering with Troop 149, please contact the Troop at troop149.arlva@gmail.com 

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Leaders and Troop Committee (Year-round Volunteer Roles)

Scoutmaster: Michael D.

Assistant Scoutmasters:

• Wes W.
  
• Blaine McL.
• Jillene B.
• Chris M.
• Dan M.
• Wil M.
• Greg W.

Assistant Scoutmasters Emeritus (sons have aged out):

• Ed S.
• Scott M.

Troop Committee Chair: Lauren M.

• Oversee the duties of the committee members.
• Lead in the preparation of the annual troop budget.
• Report to the troop committee
• Organize and run meetings 4-5 times a Scouting year

Chartered Organization Representative: Brian K.

• Serves as the troop's liaison with the chartering organization, Optimist Club of Arlington.

Volunteer Coordinator: Caroline H.

• Keep list of volunteer roles, along with documentation to help volunteers fulfill those roles
• Recruit parents at least annually to fill volunteer roles
• Answer questions as needed to help volunteers perform their duties

Treasurer: Pete P.

• Handle all troop funds.
• Pay bills on recommendation of the Scoutmaster and authorization of troop committee
• Maintain checking and savings accounts.
• Supervise money-earning projects, including obtaining proper authorizations.
• Supervise the camp savings plan.
• Help in the preparation of the annual troop budget.
• Report to the troop committee at each meeting.

Membership Coordinator: Heather M.

• Gather and submit forms and fees to register new scouts and adult members of the troop
• Maintain and distribute Troop Roster
• Maintain transportation information for drivers on Troop outings
• Maintain medical information and make key info available to Scoutmaster and ASMs for outings
• Supervise the camp savings plan.
• Help in the preparation of the annual troop budget.
• Report to the troop committee at each meeting.

Secretary: (POSITION AVAILABLE)

• For Troop Committee meetings:
• Send out notices in advance
• Keep minutes during the meetings
• Send minutes & action items to Committee within a week after meetings.
• Send thank-you notes, invitations to VIP guests, and other "one-off" correspondence on behalf of the Troop as needed.

Training Coordinator: (POSITION AVAILABLE)

• Ensure troop leaders and committee members have opportunities for training.
• Maintain a spreadsheet for registered adult leaders to alert them when training is due
• Be responsible for BSA Youth Protection training tracking within the troop (all parents/guardians must take this training)
  
• Report to the troop committee at each meeting
  

Advancement Lead: Jim M.

• Work with the troop advancement record keeper to maintain all Scout advancement records.
• Work with Board of Review Coordinator to set up regular troop boards of review and courts of honor.
• Work with merit badge counselor liaison to develop and maintain a merit badge counselor list.
• Work with Eagle candidates to get through the Eagle process and schedule Eagle Boards of Review
• Report to the troop committee
  

Other Volunteer Roles (Beyond the Troop Committee)

Eagle Scout Project Coach: Mike P.

• Advises Eagle candidates on the appropriateness and viability of their Eagle project
• Assists in reviewing Project Proposal and Project Plan

Recruitment Lead: Kristin W.

• Update the Troop handbook, which can help new and prospective families to join the troop.
• Starting in September, have a plan in place to reach out to Webelos dens from local cub packs, to recruit them as potential Boy Scouts the following spring.
• Invite them to the Troop meeting just before the Scouts/Webelos campout
• After the campout, follow up with the parents to answer questions, etc.
• After bridging ceremony in Feb/March, plan a welcome/info session for the parents of newly bridged scouts.

Fundraising

Heather B. - Leaf Raking

Board of Review Coordinator: Jim M.

• Recruit troop parents to serve on boards of review
• Recruit (and/or serve as) chair for boards of review
• Ensure that records from boards of review are delivered to troop advancement recordkeeper

Troop Advancement Record keeper: Karen M.

• Enter merit badges and rank advancement into Scoutbook (online record for all Scouts)
  
• Purchase badges and fill out certificates in advance of Courts of Honor

Hospitality for Courts of Honor: (POSITION AVAILABLE)

• Plan refreshments for Courts of Honor (ceremonies usually held 2 times per scouting year to recognize advancement among scouts.)

Merit Badge Counselor Liaison: (POSITION AVAILABLE)

• Issue a "call for counselors" to troop families at least annually to bring new merit badge counselors into the fold
• Help qualified parents and other volunteers to become approved merit badge counselors; submit forms to BSA as needed.
• Keep a list of approved merit badge counselors; confirm this list annually as directed by BSA
• Help the scoutmaster find approved merit badge counselors as needed to help scouts’ advancement